Trips & Overnight Care

Are your trip forms keeping up with an ever-changing world of emergency systems, unforeseen liabilities, and climate-related disasters? COS has up-to-date templates to create peace of mind, protocols, and backup systems. Our experts have customized forms, model policies, and overnight care documents for thousands of institutions over 30+ years.

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What We Achieve

Customizable Trip Templates

Traveling with Minors

Protocols for Overnight Care

Trip Guidelines for Trip Director, Chaperones, & Participants
Trip Itinerary Model
Financial Obligations Statement
Trip Agreement Permission Release
Trip Confirmation Email Templates for Chaperones & Families
Trip Information Packet for Trip Director, Chaperones, & Families
Emergency Contact Directory

Trip Emergency Medical Situation Essentials Guide
Trip Emergency Apps & Devices Guide
Trip Disaster Communications Guidelines
International Trip Registration Instructions for State Department
PPT for Chaperone Training
PPT for Participant Orientation
Supervision Policies
Medication Protocols

Disciplinary Process & Protocol Checklist
Hotel & Activity Provider Safety Certification Requirements
Overnight Travel Risk Management Checklist for Supervisors
Overnight Trips/Care Health & Wellness Checklist
Overnight Trips/Care Inspection Notice
Overnight Care Room Inspection (Health & Wellness) Checklist
Chaperone Agreement & Protocols

“I must say that I do sleep better at night knowing that our handbooks will protect us around every corner. THANK YOU!”

Head of School

Masters School, NY

Ask yourself these three questions.

Do your trip chaperones know what to do on an overnight trip in the case of a hurricane, tornado, earthquake, wildfire, or other natural disaster?
Are your overnight care staff trained on emergency communication protocols when cell service and WiFi are down?
Do your trip forms clearly delineate what is and is not covered in a trip’s cost, including bottled water, international calls, emergency medical care, and more?